Our current system project management module did not provide into one user interface a clear overview of our projects (in term of status, expense / income recognition, and margins). As a result, the monthly closing of the accounts and reviewing the projects profitability report was often a difficult and manual tasks.
We were recommended by our partners which are using Samooha for their Distribution business. After meeting with Samooha founder and having reviewed their system, we decided to go with Samooha project management module to replace our current system.
This module is fully integrated with Samooha’s Financial and Controlling modules which allow our company to have seamless data flow between the management, accountants and project team members.
Company Information
Name:
Media Signs Sdn Bhd
Location:
Kuala Lumpur (Malaysia)
Industry:
Media Signs offers specialized services such as interior design, exhibition, event promotion, graphic design and a host of associated activities. Media Signs has grown very successfully to become a leader in signage in Malaysia.
Application Replaced:
Sage 300 ERP (formerly Sage ERP Accpac)
Solutions:
Samooha Project Management
Samooha Implementation
Success Story
- Media Signs has gained scalability to handle more projects without resorting to excel
- Samooha’s ability to have partial billing for projects allow to recognize the project revenues and costs into the balance sheet automatically. Upon project completion, project revenues and cost will be recognized into the P/L/. This has greatly helped to ensure that end of month closing would be faster.
- Samooha’s integrated BI tools allow Media Signs Management to quickly weight customer’s profitability and track profitability by activities / brands.
- With Samooha, Media Signs now has a centralized database with all the past and ongoing projects that allow to keep customers projects info even if Sales Representative has left the group
- With Samooha’s access controls, Media Signs is able to control Project Approval so as to ensure that all projects bring a minimum level of profitability.
- Samooha’s User Access Rights and Document Control feature enables Media Signs better control over which data and transactions are accessible for different type of users within the company; i.e. management, accountant, project administrators and sales representatives
Challenges
- Sage 300’s reports do not provide Media Signs companies with enough details and up-to-the minute business information across the organization.
- Sage 300 had limited Management Accounting capabilities
- The controlling module did not provide an easy way for the management to manage the business and understand the profit and cost drivers.
- Sage 300’s User Access Rights and Document Control feature was not exhaustive enough for Media Signs requirements.
- Management of Retention amount was done manually and it was taking a lot of time for the back office team.
Solution
- Samooha’s Project Management Module enabled Media Signs to follow and manage Customer Projects more efficiently and also it became fully integrated with the Financial and Controlling Modules.
- Samooha developed some customization for Media Signs to ensure that the retention amount could be easily accounted and billed when coming to maturity.
- Samooha’s capabilities in tracking for each Project the Sales, Delivery & Purchase helped Media Signs to gain a one view of each project status, cost and revenues.
